Quarterly Administrator Report
Prepared by the Administrator for the Representative
 
Your name:
 
Your email address:
 
Name of your Representative:
 
Representative's email address:
 
Organization:
   
  Summary report submission date:
 
  Do you have any level 5 learners?
 
  Completion notes:
  The entries for all sections of the Quarterly Administrator Report (QAR) should be based on your analysis of Quarterly Facilitator Reports (QFRs) and your discussions at the quarterly review meeting with the representative. Please complete sections 1 and 2 each and every time you submit a QAR. Additionally, please complete section 3 if you have level 5 learners and section 4 when your level 5 learners have completed their external review. If there are ‘issues to address’ please briefly comment on the corrective action needed in the text box that appears. Thank you.
 
 
Required fields
   
Section 1: Standard procedures
Q1: Facilitators and other support team members briefed?
 
 
   
Q2: All Quarterly facilitator reports (QFRs) received (each active group) and a quarterly review meeting held?
 
 
   
Q3: QFRs submitted on time (01: March, June, September and December)?
 
 
   
Q4: Self and internal reviewing working effectively?
 
 
   
Q5: Group timetables and output due dates on schedule?
 
 
   
Q6: Any issues/actions for resolution by the representative/administrator/facilitators?
 
 
   
Q7: Financial reconciliations up to-date (e.g. fees received or payable)?
 
 
   
Q8: Annual report (AR) in preparation/submitted?
 
 
   
Q9: Annual review meeting scheduled with the representative?
 
 
   
Section 2: Progress report

Q1: Progress to-date - [Please comment on: Group progress issues; Specialist adviser / Internal reviewer issues / External reviewer issues (as appropriate)]
 
   

Q2: What is going well? - [For example: Group schedules, timetables and deadlines; Coaching; Reviewing and grading. Examples of good practice that might be captured and disseminated; Individuals/procedures that are working well.]
 
   

Q3: What is not going so well? - [For example: Group schedules, timetables and deadlines; Support issues such as coaching and project support; Variances that need to be corrected.]
 
   

Q4: Outcomes - Implications for the effectiveness of learning / Proposed action (as needed):
 
   
Section 3: Additional Level 5 procedures
Q1: External reviewer (ExR) nominations (level 5 only) received and approved by the representative?
 
 
   
Q2: External review dates scheduled with the external reviewer and the facilitator and the ExR briefed?
 
 
   
Q3: ExR report form sent to the ExR and the completed report returned to the administrator?
 
 
   
Q4: ExR comments discussed/actioned with the facilitator?
 
 
   
Q5: Level 5 evaluation questionnaires compiled and analyzed?
 
 
   
Section 4: Level 5 evaluation questionnaire analysis

Administrator’s summary of the level 5 evaluation questionnaires based on FQR reporting and any additional items arising from individual evaluation questionnaires:
 

Q1: What went well from the learner’s point of view? Please give examples.
 
   

Q2: Were there any difficulties arising from the learner’s perspective? If so what were they?
 
   

Q3: Comments from facilitators: What improvements might be made?
 
   

Q4: What were the most significant outcomes? Please provide two or three examples.
 
 

Q5: Comment from the administrator: Are there any other issues that need to be addressed? If so, by whom?
 
   
 
(You will receive a copy of the report via email once submitted)

 

© GULL | Global University for Lifelong Learning
Enabling YOU to make a difference in OUR world